Why Is Publish To Power BI Greyed Out? How You Can Solve This Annoying Issue

how-to Jun 10, 2024
Why Is Publish To Power BI Greyed Out? How You Can Solve This Annoying Issue
Profile Image
Hi, I'm Tom Blessing. I'm an expert at helping small to mid-sized companies adopt Power BI. I'm also a recovering investment banker, with deep experience applying technology to otherwise manual data problems. I have dual degrees in Finance and Technology Management from Indiana University.

My hardware setup, available on Amazon: Acer MonitorDell Precision WorkstationLogitech MouseCanon PrinterI earn a small commission if you purchase.

"Publish to Power BI" is a valuable feature in Power BI Desktop that allows you to share your reports and dashboards with others through the Power BI service (Power BI Online).

However, there are situations where you may encounter the "Publish to Power BI" option being greyed out or disabled. 

Sometimes it's the little things that cause this problem. I've outlined a bunch of those below. On the other hand, occasionally bigger structural things are going on. If you feel like you need a better understanding of how to use Power BI overall, this Intro to Power BI DataCamp course is a great starting point. I earn a small commission if you click and purchase. 

In this troubleshooting guide, I'll explore common reasons behind this problem and provide solutions to help you resolve it. 

Common Reasons for "Publish to Power BI" Being Greyed Out

Several factors can cause the "Publish to Power BI" option to appear greyed out or disabled:

  1. Not Signed In: If you're not signed in to your Power BI account within Power BI Desktop, you won't be able to publish reports. Make sure you are signed in with the appropriate credentials.

  2. Not Connected to the Internet: "Publish to Power BI" requires an internet connection. If your computer is not connected to the internet, or if there is a network issue, the option may be greyed out.

  3. Unsupported Version: If you're using an outdated or unsupported version of Power BI Desktop, certain features, including publishing, may not be available. Make sure you're using the latest version.

  4. Non-Premium Workspace: If you are trying to publish to a workspace that is not a Power BI Premium workspace and you have exceeded your sharing limits, the option may be disabled.

  5. No Report Open: "Publish to Power BI" requires an open Power BI report. If no report is currently open in Power BI Desktop, the option will be greyed out. 

  6. Missing or Invalid Credentials: Incorrect or missing credentials for the Power BI service can prevent publishing. Ensure that you have signed in with the correct account and that your credentials are up to date.

  7. Organization Restrictions: Organizations may impose restrictions on publishing to Power BI to maintain data security and compliance. Check with your organization's IT or admin team for any policies that may be affecting this feature. 

Solutions to Enable "Publish to Power BI"

Here are solutions to troubleshoot and enable the "Publish to Power BI" option:

  1. Sign In: Ensure that you are signed in to Power BI Desktop with the correct Power BI account credentials. Click on your profile picture in Power BI Desktop to sign in or switch accounts if needed.

  2. Internet Connection: Verify that your computer is connected to the internet, and there are no network issues that might be blocking access to the Power BI service.

  3. Update Power BI Desktop: Ensure you are using the latest version of Power BI Desktop. If not, download and install the latest version from the official Power BI website.

  4. Check Workspace: Ensure that you have selected a workspace in Power BI Desktop where you have permission to publish reports. If necessary, create or choose an appropriate workspace.

    Power BI Premium offers enhanced capabilities such as dedicated resources, improved performance, and advanced features like autoscaling. To publish reports, ensure you're using a Power BI Premium workspace. These workspaces provide dedicated capacities, better handling of large datasets, and complex operations. Verify that your workspace is set to Power BI Premium and that you have the necessary permissions to publish reports. For more details on Power BI Premium features, visit the Microsoft documentation.

  5. Report Open: Make sure you have an open Power BI report in Power BI Desktop. 

  6. Verify Credentials: Double-check your Power BI account credentials to ensure they are accurate and up to date. Sign out and sign back in if needed.

    • Access Profile Settings: Click on your profile picture in Power BI Desktop to access account settings.
    • Re-enter Credentials: Manually re-enter your credentials to ensure they are correct.
    • Contact IT: If you encounter issues, contact your IT department to confirm there are no underlying account restrictions or recent changes to authentication methods.
  7. Consult with IT: If you are part of an organization, consult with your IT or admin team to ensure that there are no organization-specific restrictions affecting publishing to Power BI.



Resolving the issue of "Publish to Power BI" being greyed out or disabled may require a combination of verifying settings, updating software, and ensuring that you are signed in with the correct account.

By following the troubleshooting steps outlined in this guide, you can regain access to this valuable feature and seamlessly share your Power BI reports and insights with your intended audience.

Download My Free Guidebook

The 3-Step Plan for Getting Started With PowerBI

Learn the best way I've helped large and small companies adopt the best analytics tool you've ever seen. In this FREE guide, I'll show you my complete startup strategy for Power BI.

We hate SPAM. We will never sell your information, for any reason.